Management for Administrative Affairs and Support
Duties of the Management for Administrative Affairs and Support
• Determining the policy and supervising the appropriate implementation of the activities related to the administrative and support affairs at the university level;
• Implementation of the university's policies and guidelines related to the administration, employment, welfare and support affairs;
• To prepare and establish the necessary by-laws, directives and administrative instructions in order to be submitted to the relevant authorities based on the rules and regulations of the university and to notify them to all sections after their approval;
• To supervise the execution of the disciplinary regulations as well as to inspect the staff's offenses and refer them to the boards for administrative violations;
• Developing plans in line with the provision of the required human resources, proposing the necessary plans and recommendations, as well as carrying out the employment of the human resources, both faculty and non-faculty, in cooperation with the Program, Budget, Administrative Transformation and Productivity Management;
• Dealing with the promotion and the change of annual rank of the staff with the cooperation of the relevant sections;
• Dealing with the provision of logistics and the required tools and equipment of different units of the university as well as ordering them from internal and external markets with the full coordination of the relevant units.
• Creating and maintaining a database for the information of the personnel and their service and administrative records;
• Supervising the performance of all support and services affairs and provide them to various units of the university;
• Developing plans for the general welfare of the staff and supervising their proper implementation;
• Planning and supervising the optimal methods of managing the employmenet of the human resources of the university;
• Supervising the accurate and true implementation of the employment regulations as well as providing the required guidance;
• Collaborating in the preparation, arrangement and correction of job duties, charts and organizational positions with the Program, Budget, Administrative Transformation and Productivity Management;
• Collaborating with the Program, Budget, Administrative Transformation and Productivity Management in the classification of staff jobs and duties;
• Identifying and determining the job categories of the organizational positions according to job classification plans with collaboration with the the Program, Budget, Administrative Transformation and Productivity Management;
• Supervising the attendance, full-time planning, overtime working and the appointments of the staff (faculty and non-faculty);
• Participating in meetings and conventions of different committees, giving comments and the necessary proposals;
• Executing the warehousing affairs of the university;
• Handling the welfare and retirement affair of the staff and making the necessary decisions;
• Supervising the staff evaluations and assessment;
• Cooperating with the Office of Security in the protection of the buildings, properties and facilities;
• Carrying out the major repairs with the purpose of rehabilitating and maintaining the existing buildings and facilities in coordination with the Committee for Supervising Development Projects;
• Participating in the meetings held for the provision and regulation of the budgets for the personnel;
• Performing the other tasks assigned by the superior authority.
The staff's Codes of Ethics:
1- I believe "Serving" the servants of God as a principle and I try to adhere to it in my actions.
2- "Work conscience" is the accepted principle of this university and I attempt to attain it by my on-time attendance and through doing my work in the optimal way.
3- Having to deal with the client, I inform them of the rules and administrative authorities by respecting human decency and dignity;
4- I try to provide mutual trust with colleagues and clients in the workplace through friendly interaction and developing a sincere atmosphere.
5- I welcome suggestions, criticisms, opinions and constructive ideas in order to improve the performance of the work.
6- I practice religious rites and rituals to edify individual and social morality.
7- I benefit and take advantage of modern knowledge and technology in order to promote my scientific and professional capabilities.
8- I share the necessary experience, knowledge and information to my colleagues.
9- I observe confidentiality and trustworthiness in preserving the documents and information of the clienteles and the university.
10- I do not approve any personal use of the governmental properties and facilities.